The Title of your E-mail
The title (subject) is one of the most important parts of your email. Follow these instructions and you’ll improve your chances of getting quick and positive replies:
1-Keep the subject short and clear
2-The recipient should be able to know what the email is about just from reading the title, so be as specific as possible.
3-The title should include a motivational element that encourages the reader to open the email without delay.
The Content of Your E-mail
1-Get straight to the point – if you need to provide background details, be as precise as possible.
2-Be as clear and specific as possible.
3-Avoid unnecessary repetition
4-Ask yourself: “will the reader be able to easily and quickly understand exactly what I want?”
5-Be direct – this saves your time and the reader’s time and he or she will certainlyappreciate this.
Attached are the files you requested.
Please let me know if you need any extra clarifications.
See the answers to your inquiry below.
If you have any further questions, feel free to contact me at your convenience.
How to End Your E-mail
Try to end your E-mails on a positive note and one that focuses on the future:
1-I appreciate the time and effort you have put into this matter.
2-Thank you for addressing this matter in a timely fashion.
3-Thank you for considering my request.
4-Thanks for taking the time to read this email.
5-I hope to resolve this issue as soon as possible.
6-Don’t hesitate to contact me with any questions you may still have regarding this matter.
7-I’m looking forward to working together with you on this project in the near future.
Signature and contact information
Senior Marketing Manager
Down to Earth Enterprises
Proofread before Sending
4-Does my email look neat?
5-Have I made silly mistakes that will make me look unprofessional?